Takealot Vacancies – Expense Clerk

Job Responsibilities:

• Follow up with expense vendors on credit notes, debit notes and other adjustments within the service level terms.
• Resolve payment/account queries with suppliers.
• Ensure that vendor take on forms and SOPs are completed for new vendors.
• Ensure suppliers are paid at the correct price and for correct quantities received.
• Review purchase orders and obtain sign off to ensure that orders are released within the relevant time framework.
• Manage supplier age analysis and payment terms.
• Perform monthly account reconciliations and submit for payment.
• Ensure proper filing system is kept.
• Obtain relevant statements from work ledgers and follow up on missing statements.
• Obtain contractual terms and signed agreements for expense vendors in the event of new expense vendors and amendments to existing vendors..
• Capture supplier invoices to Sage in the event of manual items.
• Evaluate the authenticity of tax invoices by ensuring it is fully compliant and that key fields are completed (Vat nr, registration nr etc).
• Resolve management review queries within service level terms.
• Capture and calculate various discount types on accounts.
• For orders that are approved and reside in the expense ledger, match the relevant invoice.
• Send remittance advice to suppliers.

Job Requirements:

• Ability to meet deadlines
• Communication skills
• Ability to work in a team environment
• Organizing and prioritizing
• Attention to detail and accuracy