Rand Water Jobs – MANAGER SECRETARIAT SERVICES

Job Description:

Job Responsibilities:

• Ensure that Secretariat Department provides an effective and efficient service to all RW entities and within the prescribed timelines
• Maintain minute books and other statutory documents in accordance with the legal requirements and best governance practices
• Provide strategic support to the office of the Corporate Services Secretariat
  prescribed timelines
• Ensure compliance with the applicable legislation and the governance standards within the organisation
• Assist in managing team performance and compiling team training development plan
• Ensure that all secretariat documents are filed in line with the RW Record Management Policies
• Assist with the compilation of the departmental business plan and assist with monitoring of the departmental budget
• Ensure that meeting packs are compiled in accordance with the prescribed process and ensure distribution of meeting packs with the
• Manage secretariat function and other secretariat activities
• Keep abreast and monitor the legislative developments, corporate governance standards and advice the committees on the developments
• Maintain continuity across the business by documenting and communicating actions, resolutions of meetings and meeting requirements
• Assist with compilation of the annual work plan, departmental processes, arrangement of PIC inductions, review of PIC policies and the
• Collate reports and ensure that any other documentation prepared is of good quality and in line with Secretariat quality standards
  governance framework

Job Requirements:

• Attention to detail
• Facilitation and presentation skills
• Telephone etiquette
• Ability to interact at senior level
• Practical knowledge and understanding of the requirements of PFMA, Water Services Act, Companies Act and any other applicable legislation
• Excellent command of English
• Deadline driven
• Advanced MS Office Suite
• Leadership skills
• High level of minute taking
• Information management and monitoring
• Good interpersonal skills
• Understanding of public sector and corporate governance
• Negotiation skills
• Planning and organising skills
• Ability to work under pressure

Qualification & Experience:

• 3-4 years secretariat experience i.e. PIC and committee meeting co-ordination, administration and secretariat services
• 3-5 years managerial experience
• Willingness to work irregular hours as and when required
• LLB/CIS or equivalent company secretariat qualification

Job Details:

Company: Rand Water

Vacancy Type:  Full Time

Job Location: Johannesburg, Gauteng, South Africa

Application Deadline: N/A

Apply Here

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