Monday , May 27 2024

Rand Water Jobs – MANAGER SECRETARIAT SERVICES

Website Rand Water

Job Description:

To provide an efficient and effective company secretariat service to the PIC, its subcommittees and other Governance Structures of Rand Water (“RW”) and to ensure compliance with governance and statutory requirements.

Job Responsibilities:

  • Ensure that Secretariat Department provides an effective and efficient service to all RW entities and within the prescribed timelines
  • Maintain minute books and other statutory documents in accordance with the legal requirements and best governance practices
  • Provide strategic support to the office of the Corporate Services Secretariat
    prescribed timelines
  • Ensure compliance with the applicable legislation and the governance standards within the organisation
  • Assist in managing team performance and compiling team training development plan
  • Ensure that all secretariat documents are filed in line with the RW Record Management Policies
  • Assist with the compilation of the departmental business plan and assist with monitoring of the departmental budget
  • Ensure that meeting packs are compiled in accordance with the prescribed process and ensure distribution of meeting packs with the
  • Manage secretariat function and other secretariat activities
  • Keep abreast and monitor the legislative developments, corporate governance standards and advice the committees on the developments
  • Maintain continuity across the business by documenting and communicating actions, resolutions of meetings and meeting requirements
  • Assist with compilation of the annual work plan, departmental processes, arrangement of PIC inductions, review of PIC policies and the
  • Collate reports and ensure that any other documentation prepared is of good quality and in line with Secretariat quality standards
    governance framework

Job Requirements:

  • Attention to detail
  • Facilitation and presentation skills
  • Telephone etiquette
  • Ability to interact at senior level
  • Practical knowledge and understanding of the requirements of PFMA, Water Services Act, Companies Act and any other applicable legislation
  • Excellent command of English
  • Deadline driven
  • Advanced MS Office Suite
  • Leadership skills
  • High level of minute taking
  • Information management and monitoring
  • Good interpersonal skills
  • Understanding of public sector and corporate governance
  • Negotiation skills
  • Planning and organising skills
  • Ability to work under pressure

Qualification & Experience:

  • 3-4 years secretariat experience i.e. PIC and committee meeting co-ordination, administration and secretariat services
  • 3-5 years managerial experience
  • Willingness to work irregular hours as and when required
  • LLB/CIS or equivalent company secretariat qualification

Job Details:

Company: Rand Water

Vacancy Type:  Full Time

Job Location: Johannesburg, Gauteng, South Africa

Application Deadline: N/A

Apply Here

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