Thursday , February 22 2024

Kumon Employment – Administrative Assistant

Website Kumon

Job Description:

The Administrative Assistant will provide first-class support to the Office of the CEO by helping to coordinate onsite, off-site, and virtual trainings/meetings. The Administrative Assistant is responsible for dealing with inquiries via phone, e-mail, and face-to-face. Supplies information regarding the organization to the public and visitors. Forms strong rapport with local vendors. Resolves any issues graciously and expeditiously, while protecting the interests of all parties. Works directly with the facility maintenance and management and provides backup support for the front desk.

Job Responsibilities:

  • Handles incoming mail/packages; identifies what teams/departments they’re intended for
  • Grades Math & Reading Achievement Tests (virtually)
  • Communicates with staff outside of team to answer questions and provide clarification on training process/protocol
  • Ensures all communications are up-to-date and accurate
  • Greets visitors and contacts staff members as necessary
  • Liaison for facilities management
  • Communicates with hotels, transportation companies, and other travel-related companies
  • Communicates with building management for repairs & maintenance
  • Handles incoming phone calls and voicemails to company headquarters; transfers/deletes them as necessary
  • Oversees company’s Office Depot account (creation/deletion of accounts, meetings with Sales Manager), Pitney Bowes and UPS accounts
  • Reviews trainee homework assignments (virtually)
  • Identifies and communicates with contractors, when needed
  • Communicates with trainees and training teams (e‐mail, phone, face‐to‐face)
  • Tracks training invitations/registrations/attendance to ensure all information is accurate
  • Orders office-related items (stationery, kitchen/café-related items)
  • Point-of-contact for facilities management
  • Coordinates both onsite and offsite trainings (approximately 25-30 annually)
  • Utilizes Learning Management System (Cornerstone)

Job Requirements:

  • Time Management & Prioritization
  • Project/Process Management
  • Analytical
  • Technical
  • Communication (Oral & Written)

Qualification & Experience:

  • Advanced Outlook, Word, PowerPoint, and Excel experience
  • 2-3 years of relevant experience and/or training
  • Bachelor’s degree

Job Details:

Company: Kumon

Vacancy Type: Full Time

Job Location: Ridgefield Park, NJ, US

Application Deadline: N/A

Apply Here

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