Thursday , May 23 2024

JPL Internship – Staff Assistant II

Website JPL

Job Description:

JPL’s Reliability Engineering and Mission Environmental Assurance Office ensures the reliability of flight system hardware and evaluates the mission environment to ensure reliable operation in the harsh conditions a spacecraft may encounter over the mission lifetime.

Come join us! The Reliability Engineering and Mission Environmental Assurance Office Business Administration team is seeking a highly motivated and enthusiastic business professional for the position of Staff Assistant II. You will have the opportunity to work alongside talented, hard-working, and engaging individuals in a fast-paced and energized environment. Your strong customer focus and organizational expertise will be vital to the ongoing strategic success of this dynamic technical section.

Job Responsibilities:

  • Prepare facility support requests (FSRs) as required for office modifications.
  • Manage busy calendars; schedule and maintain meetings and appointments, set up web-ex conferencing calls, and assist technical group members in balancing their calendars and meeting commitments.
  • Submit and track P-Card and iProcurement orders for technical labs and group members.
  • Set up and coordinate interviews for JPL and contractor candidates including preparing and submitting Access Management requests and preparing interview schedules.
  • Prepare and submit travel reservations (domestic, foreign, conference) and expense reports including maintaining conference forecasting status for technical groups.
  • Coordinate and compile data and information for technical presentations, all-hands meetings, quarterly reviews, tactical operations plans and other team-building activities.
  • Serve as a Alfresco librarian for data repository.
  • Coordinate special events, professional development workshops, conferences, all-hands meetings, and other ad hoc activities.
  • Participate in the Business Team efforts in improving processes and implementing best business practices.
  • Provide administrative staff assistance to technical staff.

Job Requirements:

  • Ability to team effectively and efficiently with all levels of personnel.
  • Excellent written and verbal communication skills.
  • Solid understanding of JPL business policies, procedures, practices.
  • Knowledge of JPL Business Systems including Concur, P-Card, Work Authorization Tool (WAT), Property Manager Gateway (PMG), Data Extractor.
  • Typically requires a High School diploma with a minimum of 6 years of related experience;
  • Associates degree with a minimum of 1 year related experience.
  • Motivated self-starter who takes initiative to perform activities and resolve non-standard or unusual problems.
  • Experience in solving IT issues associated with presentations.
  • Excellent customer service and teaming skills.

Job Details:

Company: JPL

Vacancy Type: Full Time

Job Location: Los Angeles, CA, US

Application Deadline: N/A

Apply Here