Monday , May 27 2024

Gauteng Provincial Government Jobs – Registry Clerk: Human Capital

Website Gauteng Provincial Government

Job Responsibilities:

  • Provide registry counter services: Attend to clients, Handle telephonic and other enquiries received, Receive and register hand delivered mail/files
  • Handle incoming and outgoing correspondence: Receive all mail, sort, register and dispatch mail, distribute notices on registry issues Desktop search for information
  • Render an effective filing and record management service: Opening and close files according to record classification system, filing/storage, tracing (electronically/manually) and retrieval of documents and files, complete index cards for all files, organisation and coordination of Directorate logistics
  • Operate office machines in relation to the registry function
  • Open and maintain Franking machine register, Frank post, record money and update register on a daily basis, undertake spot checks on post to ensure no private post is included, lock post in postbag for messengers to deliver to Post Office, open & maintain remittance register, record all valuable articles as prescribed in the remittance register, hand delivers and signs over remittances to finance, send wrong remittances back to sender via registered post and record reference number in register, keep daily record of amount of letters franked
  • Process documents for archiving and/ disposal
  • Electronic scanning of files, sort and package files for archives and distribution, compile list of documents to be archived and submit to the supervisor and Keep records for archived documents.

Job Requirements:

  • Knowledge of registry duties, practices as well as the ability to capture data, and operate computer
  • Working knowledge and understanding of the legislative framework governing the Public Service
  • Knowledge of storage and retrieval procedures in terms of the working environment
  • Understanding of the work in registry
  • Computer literacy in (MS Office, Word, Excel, PowerPoint and email)
  • Good planning and Organizing skills
  • Written and verbal communication skills and Interpersonal skills.

Qualification & Experience:

  • Matric plus recognized certificate in archives or HRM or relevant coupled with a minimum of one year experience in records management.

Job Details:

Company: Gauteng Provincial Government

Vacancy Type:  Full Time

Job Location: Johannesburg, Gauteng , South Africa

Application Deadline: N/A

Apply Here