Tuesday , December 5 2023

Stellenbosch University Library Vacancies – Administrative Officer

Website Stellenbosch University

Job Description:

SU International contributes towards Stellenbosch University’s aspiration to be an internationally recognised research-intensive institution, rooted in Africa with a global reach. SU International promotes and enables internationalisation at SU as an augmented comprehensive process involving faculties and PASS environments

Job Responsibilities:

  • Assisting with pre-registration of all international students to verify their immigration documentation and fees before academic registration;
  • Conducting credential evaluation and determining Matriculation Exemption status of applicants as part of the academic administrative service within SU International;
  • Effectively and accurately conducting the evaluation of the school qualifications of international undergraduate applicants to consider the application for admission to undergraduate degree programmes at SU.
  • Implementing and interpreting agreed policies and procedures in respect of recommendations for admission/non-admission;
  • Preparing the letter of undertaking after the applicant accepted the offer and dispatching the document through the system to the applicant for visa purposes;
  • Undertaking any other duties or tasks as requested or delegated by the Manager: SUI-Services Centre.
  • Accurately capturing, validating and correcting data inputs.
  • Uploading the documents on the USAf website and following up on the status of the certificate to ensure that it is uploaded on the SU system.
  • Quickly and accurately evaluating applications to ensure timely consideration for admission and that it corresponds with the established closing dates and timelines;
  • Assisting international undergraduate students with applying for their matriculation exemption certificate by verifying and certifying the original results;
  • Expanding knowledge of international qualification evaluation processes.
  • Assisting students with academic or any other enquiry by referring them to the appropriate services available on campus;
  • Issuing letters of continuation (LOC) to international undergraduate students whose study visas are expiring;
  • Ensuring effective communication with applicants, prospective students, enrolled students, parents and internal stakeholders in terms of applications, admissions and registration enquiries and processes.
  • Making suggestions with regards to streamlining processes and policy changes to international undergraduate applicants where applicable, and recommending alternatives should the need occur;
  • Ensuring that application and admission records are accurately stored;
  • Processing applications, evaluating school leaving qualifications and making recommendations on the suitability of applicants for possible admission;

Job Requirements:

  • The ability to work independently as well as in a team;
  • A National Diploma/Degree and at least three years’ administrative experience;
  • Excellent verbal and written communication skills in English, with the focus on customer service;
  • Excellent organisational skills and the ability to adhere to strict deadlines;
  • The ability to liaise appropriately and effectively with individuals at all levels, both within and outside the University;
  • The ability to give attention to detail;
  • Operational knowledge of applications, admissions and registration process within the University.
  • Proven computer proficiency in the use of the Microsoft Office package (Word, Excel, PowerPoint, Outlook and Teams);
  • Making sound decisions and judgments as part of duties on a day-to-day basis;
  • General office and administrative competence, insight, and clear systematic work methods;
  • Excellent time management skills and the ability to multitask under pressure;
  • Understanding policy and quality assurance of processes and data and the ability to adhere to rules and strictly follow it;

Job Details:

Company: Stellenbosch University

Vacancy Type:  Full Time

Job Location: Stellenbosch, Western Cape, South Africa

Application Deadline: N/A

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