Tuesday , December 5 2023

Hilton Employment – Accounts Payable Executive

Website Hilton

Job Description:

The core responsibilities of an Accounting Supervisor- Payable are audit, processing and timely payment of all hotel payments, preparation of cost analysis, payment forecast and other reporting information as necessary.

Job Responsibilities:

  • Account for and audit all purchase orders, receiving records, suppliers’ invoices and credit notes and all outgoing shipments.
  • Minimize the risk of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
  • Review all payments (including payroll) by cheque, bank transfer or other means and forward to Director of Finance for approval and signature.
  • Ensure all signed cheques (pending for distribution to the suppliers) are kept in the Financial Controller’s safe and maintain a proper log for the records.
  • Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel.
  • Ensure all information relating to bank account details and balances are treated as confidential.
  • Record all vouchers including cancelled ones in the voucher lists.
  • Properly record, reconcile and prepare invoices for payment ensuring that correct general ledger codes and cost centre codes have been used.
  • Maintain an adequate and up to date filing system.
  • Ensure that the best rates are used where possible for payments in foreign currency.
  • Process and apply the hotel tax on time to ensure the tax submission is on time.
  • Balance suppliers’ monthly statements to the hotel’s accounts payable records.
  • Ensure the accurate and timely input of data to the accounts payable ledger.
  • Post all transactions (vouchers) and stamp “POSTED” after completion.
  • Handle all requests and enquiries in a timely, efficient and friendly manner.
  • Follow up with hotel suppliers on missing invoices or credit notes.
  • Ensure that all invoices have been approved by relevant Department Head or person with appropriate level of authority prior to payment.
  • Ensure that cheques and other payment instruments are used in numerical order.
  • Ensure that all invoices forwarded for approval or payment have all supporting documentation attached.

Job Requirements:

  • Flexible in relation to working hours, especially at month end.
  • Good communication skills.
  • Proficient in Microsoft Windows, Word, Excel, etc.
  • Attention to details and good interpersonal skills.
  • Possess system skills in Check SCM, SUN.
  • Proficient in English

Qualification & Experience:

  • 3-4 years of relevant experience.
  • University degree and above, majoring in Finance / Accounting.

Job Details:

Company: Hilton

Vacancy Type: Full Time

Job Location: Bangalore, Karnataka, IN

Application Deadline: N/A

Apply Here