Hilton Employment – Accounts Payable Executive

Job Responsibilities:

• Account for and audit all purchase orders, receiving records, suppliers’ invoices and credit notes and all outgoing shipments.
• Minimize the risk of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
• Review all payments (including payroll) by cheque, bank transfer or other means and forward to Director of Finance for approval and signature.
• Ensure all signed cheques (pending for distribution to the suppliers) are kept in the Financial Controller’s safe and maintain a proper log for the records.
• Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel.
• Ensure all information relating to bank account details and balances are treated as confidential.
• Record all vouchers including cancelled ones in the voucher lists.
• Properly record, reconcile and prepare invoices for payment ensuring that correct general ledger codes and cost centre codes have been used.
• Maintain an adequate and up to date filing system.
• Ensure that the best rates are used where possible for payments in foreign currency.
• Process and apply the hotel tax on time to ensure the tax submission is on time.
• Balance suppliers’ monthly statements to the hotel’s accounts payable records.
• Ensure the accurate and timely input of data to the accounts payable ledger.
• Post all transactions (vouchers) and stamp “POSTED” after completion.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Follow up with hotel suppliers on missing invoices or credit notes.
• Ensure that all invoices have been approved by relevant Department Head or person with appropriate level of authority prior to payment.
• Ensure that cheques and other payment instruments are used in numerical order.
• Ensure that all invoices forwarded for approval or payment have all supporting documentation attached.

Job Requirements:

• Flexible in relation to working hours, especially at month end.
• Good communication skills.
• Proficient in Microsoft Windows, Word, Excel, etc.
• Attention to details and good interpersonal skills.
• Possess system skills in Check SCM, SUN.
• Proficient in English